Government of Undergraduate Student
Housing
Preamble
We the residents of the University of California Irvine Residence Halls, in order to ensure cooperation, coordination among residents presiding in the halls, to establish policies for the betterment, to provide closer relationship with the university community, provide educational, representational, and social benefits for the individual, do ordain and establish this constitution of the Government of Undergraduate Student Housing, University of California, Irvine.
Article
I - Organization Name
Section 1
a.)
The name of the organization shall be the Government of
Undergraduate Student Housing, hereafter referred to as GUSH.
Article II- Membership
Section 1
a.)
All residents of the University of California Irvine
residence halls, with the exception of complex coordinators, shall be members
of GUSH.
Article III – Officers
Section 1
a.) The GUSH Coordinating Board, hereafter
GUSH-CB, shall be comprised of the GUSH Executive Board, hereafter GUSH-EB, and
the GUSH Elected Representatives, hereafter GUSH-ER.
b.) The GUSH-EB shall consist of a President,
a Vice President, a Financial Chair, a National Communications Coordinator, and
a Webmaster.
c.) The GUSH-ERs shall consist of the
following:
ci.)
from
Arroyo Vista, two (2) Elected/Hired Executive Representatives, one (1) At-Large
Representative, and one (1) RA/HA Representative.
cii.)
from
Campus Village, two (2) Elected/Hired Executive Representatives, one (1)
At-Large Representative, and one (1) RA/HA Representative;
ciii.)
from
Mesa Court, two (2) Elected/Hired Executive Representatives, two (2) At-Large
Representatives, and one (1) RA/HA Representative;
civ.)
from
Middle Earth, two (2) Elected/Hired Executive Representatives, two (2) At-Large
Representatives, and one (1) RA/HA Representative;
cv.)
from
Vista del Campo, one (1) Elected/Hired Executive Representative;
cvi.)
from
Vista del Campo, Norte, one (1) Elected/Hired Executive Representative;
cvii.)
from
ASUCI, one (1) Housing Liaison Representative.
d.) The Elected/Hired Executive Representatives
from each community shall be from the executive board of each respective
community council: Arroyo Vista Student Council (AVSC), Campus Village Student
Association (CVSA), Mesa Court Council (MCC), Middle Earth Community Council
(MECC), Vista del Campo (VDC), and Vista del Campo, Norte (VDCN).
e.) The Housing Liaison Representative shall
be the ASUCI Campus Liaison to Housing.
f.) There shall be at
least one (1) advisor to GUSH, hereafter the GUSH Advisor, GUSH-A.
g)
Apart from the two elected/hired Representatives and the At Large Representatives from each community there will be an RA
or HA Chair from each
community. All RA and HA GUSH members are eligible for this position.
Article
IV – GUSH-Executive Board
Section 1: Requirements for the GUSH-Executive Board
Executive Board
a.) The GUSH-Executive Board (hereafter referred to as
GUSH-EB) will consist of the President, Vice President, Financial Chair,
National Communications Chair, and the Webmaster.
b.) The GUSH-EB officers shall serve a one year term
beginning on July 1 and ending June 30.
c.) The GUSH-EB officer must maintain a minimum cumulative
2.4 GPA during the employment term.
d.) All GUSH-EB members must be currently enrolled as full
time students and remain in good standing for the duration of the academic
year.
e.) None of the GUSH-EB members may hold more than one
elected position.
f.) The GUSH-EB will be required to attend all GUSH
related retreats, training, and workshops: exceptions will be made on a case by
case basis.
g.) All GUSH-EB will be required to write a transition
report and the end of their term.
h.) All GUSH-EB members will maintain a minimum of eight
(8) office hours per week.
Section 2: President
a.) The President will oversee the GUSH-Coordinate Board
(hereafter referred to as GUSH-CB) meetings and the GUSH-EB Meetings.
b.) The President has the executive power of GUSH.
c.) The President will serve as the representative of
GUSH, the ex officio member for the four (4) Housing Community Councils.
d.) The President will have the power to appoint Standing
Committees with the approval of GUSH- CB.
e.) The President will have the power to call for
emergency meetings with the approval of the GUSH-CB.
f.) The President has the power to call and administer
GUSH special elections with the approval of the GUSH-CB
g.) The President will attend the No-Frills conference,
along with PACURH and NACURH. If the President is unable to go to these
conferences he or she may send a proxy.
h.) The President will also have two (2) additional hours
dedicated for Community Council Meetings, Associated Students University of
California, Irvine (hereafter referred to as ASUIC), or other housing related
meetings.
Section 3: Vice President
a.) The Vice President will assume the roles of the
President during the absence of the President.
b.) The Vice President shall keep accurate records of all
GUSH-CB and GUSH-EB meetings.
c.) The Vice President will act as the business manager of
GUSH.
d.) The Vice President may choose to attend committees
meetings outside of GUSH and will maintain records of those meetings.
e.) In the event that the Vice President cannot make it to
the committee meetings, a proxy will be sent.
f.) The Vice President will serve on the GUSH Judiciary
Review Board (hereafter referred to as GUSH-JRB).
g.) The Vice President will plan and implement the GUSH
Spring Quarter Elections.
Section 4: Financial Chair
a.) The Financial Chair shall maintain the financial
records of GUSH.
b.) The Financial Chair will prepare and present a yearly
budget that will be submitted and voted upon by the GUSH-CB no later than the
second GUSH-CB meeting.
c.) The Financial Chair shall provide quarterly and/or
weekly budget updates during the GUSH-CB and GUSH-EB meetings.
d.) The Financial Chair will approve the spending of all
GUSH-EB members.
e.) The Financial Chair will supervise the collection and
distribution of funds within GUSH.
f.) The Financial Chair will organize the reimbursement
forms and policy for GUSH
g.) The Financial Chair will co-sign with the GUSH Advisor
on Organization Funds.
h.) The Financial Chair will coordinate fundraisers for
GUSH.
Section 5: National
Communications Chair
a.)
The National
Communications Chair (hereafter referred to as NCC) will affiliate GUSH with
the National Association of College and University Residence Halls (hereafter
referred to as NACURH) along with the Pacific Affiliate of College and
University Residence Halls (hereafter referred to as PACURH) annually.
b.)
The NCC must
prepare a Regional File Index (hereafter referred to as RFI) which must be
submitted to the National Information Center (hereafter referred to as NIC)
before the PACURH Conference annually.
c.)
The NCC may write
and submit bids for awards, conference hosting, and others that are outlined in
the PACURH and NACURH policy books.
d.)
The NCC will
oversee the selection process for the delegates who will attend the PACURH and
NACURH Conferences.
e.)
The NCC will
attend the No-Frills, PACURH, and NACURH conferences.
f.)
The NCC will
handle communication with the four (4) housing communities by sending out
weekly emails containing the agenda and minutes of the GUSH-CB meetings.
g.)
The NCC will work
with the President and Vice President to send out the GUSH-CB agendas and the
GUSH-CB Minutes to the four (4) Housing Communities.
h.)
The NCC will also
handle the Of the Month (hereafter referred to as OTM) submission policy and
the OTM submission system.
Section 6: Webmaster
a.) The Webmaster will create and maintain a system that
will keep accurate records of GUSH related events.
b.) The Webmaster will be in charge of maintaining the
GUSH website and working with the Advisor to publish material on the GUSH
Website.
c.) The Webmaster will work with the Vice President in
order to publish the GUSH-CB meeting minutes on the GUSH website.
d.) The Webmaster will keep a comprehensive calendar of
programs and events that are GUSH related which will be made available on the
GUSH website.
e.) The Webmaster will be in charge of handling marketing
for GUSH and any GUSH-related events.
f.) The Webmaster will be in charge of creating and
maintaining a document explaining how to use the Contribute Program that will
be used to update the GUSH website.
Article
V – GUSH-ER Duties
Section 1
a.)
Each member of GUSH-ER shall serve a term of one (1)
academic year.
b.)
Each individual community council has the
responsibility to select their Elected/Hired Representatives for the GUSH-ER.
c.)
The At Large Representatives shall be any GUSH member
living in the community.
d.)
One RA or HA will be elected from each community by
their representative community council or in the same way that their At Large
Representative is elected. All RA and HA GUSH members are eligible for this
position.
e.)
All GUSH-ER positions to one person, however if they
are unable to make it they can send a proxy.
f.)
Only members of the GUSH may hold an office.
g.)
No person may hold more than one elected office.
Article
VI - Judiciary Review Board
Section 1
a.)
Shall interpret any question(s) concerning the
Constitution.
b.)
Review cases of inappropriate actions taken by members
of the GUSH-CB.
Article VII – Meeting Procedures
Section 1
a.) 3.5
of the GUSH-EB must be present to conduct a GUSH-CB meeting.
b.) In
the absence of both the President and Vice President, the coordinator of the
GUSH-CB meeting will be the Financial Chair.
c.)
GUSH-CB will hold its meetings every Monday of each academic year except for
those recognized as UCI Holidays and Finals weeks.
d.)
GUSH-CB meetings will last for one (1) hour.
e.) A
GUSH-CB meeting may be called by a 3/5 vote of the GUSH-EB.
f.) The
Vice President will takes minutes at every GUSH-CB and GUSH-EB meeting.
Section 2
a.) GUSH-A must be present to conduct GUSH-EB
and GUSH-CB meetings.
b.) GUSH-CB will hold its meetings at a
designated time and day every week of each academic year except those
recognized as UCI Holidays and Finals weeks.
Article
VIII – Affiliation
Section 1
a.)
This organization shall be affiliated with the National
Association of College and University Residence Halls also referred to as
NACURH, and therefore this organization is also affiliated with the Pacific
Affiliate of College and University Residence Halls referred to as PACURH, and
shall abide by its constitution and by-laws and this constitution and/or the
rules, regulations or policies of University of California, Irvine.
Article IX – Voting
Section 1
a.) Items that require a vote must be
submitted to GUSH-EB to placed on next available agenda.
Section 2
a.) Resubmissions and appeals will be allowed
at the GUSH-EB's discretion.
Section
3
a.) All GUSH-ERs shall have
one vote with the exception of the following GUSH-ERs, who shall have no vote:
ai.) the Elected/Hired
Executive Representative from Vista del Campo.
aii.) the Elected/Hired
Executive Representative from Vista del Campo, Norte.
aiii.) the Housing Liaison
Representative from ASUCI.
Section
4
a.)
In the event of a tie, the GUSH-EB will hold a tie-breaking vote.
b.)
Each member of the GUSH-EB shall have one vote in this tie-breaking vote.
c.) The result of this
tie-breaking vote shall be the non-tied result of the initial tied vote.
Section
5
a.) The quorum required for a vote is nine
(9) GUSH-ERs, not including non-voting members.
b.) There must be at least one (1) voting
GUSH-ER in attendance from each community with a voting GUSH-ER to hold a vote.
c.) Actions upon which the GUSH-ER votes
shall pass with a majority vote, except in special cases as outlined.
Section 6
a.) In the event that a voting GUSH-ER cannot
attend a GUSH-CB meeting, nor is able to send a proxy, the GUSH-ER may choose
to request an absentee ballot.
b.) The absentee ballot shall only be
available to a GUSH-ER two (2) times per quarter and shall be due to the
GUSH-EB before the GUSH-CB meeting.
c.) All requests for absentee ballots must be
made before the publication of the GUSH-CB agenda or before the day of the
GUSH-EB meeting.
d.) The items on the absentee ballot shall
include the items published on the GUSH-CB meeting agenda.
e.) Under no circumstances can a GUSH-ER
submit an absentee ballot and also send a proxy.
f.) If a proxy is sent, the GUSH-ER for whom
the proxy is covering must notify the GUSH-EB.
g.) If a GUSH-ER submits or requests an
absentee ballot three (3) or more times, it shall be deemed invalid and
discarded. The ballot shall not be counted toward any applicable votes.
Article
X – Elections
Section 1
a.)
Elections for GUSH-EB positions will be held in spring
quarter of every year.
b.)
Any full-time undergraduate student is eligible to run
as long as they remain an undergraduate during their term.
c.)
Candidates must have a minimum cumulative 2.2 GPA to
run.
Article
XI – Impeachment
Section 1
a.) The
impeachment process will be conducted by the Judicial Review Board.
Article
XII – Amendments to the Constitution
Section 1
a.) Can
be initiated by anyone in GUSH-CB.
b.) An
official amendment form must be filled out to GUSH-EB who will place it on the
as the next available agenda item.
c.) All
GUSH-ER shall have one vote.
Section 2
a.) In
the event of a tie, GUSH-EB will have the tiebreaking vote.
b.) Each
GUSH-EB member will have a tiebreaking vote contributing to a collective vote
for GUSH-CB.
Section 3
a.)
There must be 5/9 of GUSH-ER present with at least one
(1) member from each community in attendance for there to be a vote.
b.)
Amendments that are voted on will pass with a 2/3
majority.
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